Interested in volunteering?

Volunteers:

    - can have their registration fees waived by working a minimum of three shifts
    - need to attend a training/information session before the conference
    - are invited to a post conference party on Thursday Dec. 1 at 6pm

Please fill out this on-line volunteer form and send it to us. You might want to take a look at the descriptions of the positions available first.

Alternately, download and fill out the paper volunteer form:

Volunteer Form (Word document)
Volunteer Form (PDF format)

Complete the volunteer form by Nov. 11, 2011 and email, mail, fax, or deliver it to:

Parkland Institute
11045 Saskatchewan Drive
Edmonton, Alberta T6G 2E1
Tel: (780) 492-8558
Fax: (780) 492-8738
E-mail: parkland@ualberta.ca

The volunteer coordinator will contact you shortly after we recieve your application form!

Volunteer Training Sessions

Volunteers are required to come to a training session - even if you've volunteered in the past. Training includes a conference orientation and specific information about your responsibilities, and helps you make the most of your time in making this a great conference.

Training Dates:

• Monday November 14th 6 pm
• Wednesday November 16th from 1 pm
• Other training sessions may be organized depending on our volunteers’ schedules.

Please let us know which session you plan to attend. Sessions take approximately 90 minutes.

Volunteers make this conference happen - THANK YOU!!

Volunteer Tasks and Positions

Below is a list of our volunteer positions organized in three sections: pre-conference, during conference, and coordinator positions (which have responsibilities both before and during the conference).
 

Pre-Conference Positions:

• Event Promotion Volunteer
  Distribute brochures, posters, flyers. Develop network for distribution.
• Information Tables Volunteer
  Set up information and/or sales tables for Parkland, answer questions about Parkland, and sell memberships and reports.
• Office Support
  Stuff conference kits and nametags and other tasks as set up with office manager. May include photocopying and answering the phone during the day on Thursday and Friday of the conference.

Coordinator Positions:

• Parkland Table Coordinator
  Train volunteers to cash in/out, handle money, receipting, etc. Organize volunteers for shifts during the conference. Coordinate inventory, table set up/tear down and money pick up.
• Registration Table Coordinator
  Train and coordinate volunteers for registration package assembly and registration table. Duties include set up Thursday and Friday night registration and ensuring Parkland table volunteers are able to process any remaining registrations.
• Usher Coordinator
  Check in with Ushers at the beginning of shifts. Reassign volunteers as necessary. Troubleshoot as needed. This position works directly with the conference coordinator.
• Manager
  Ensure tables, chairs, water, and layout, in general, are set up for sessions.

 

Volunteer Positions During the Conference:

• Audio Visual
  Organize equipment and set up of the audio visual equipment for the conference. Includes obtaining required keys, testing equipment to ensure it is operating and aiding speakers in its use. Training provided.
• Driver
  Drive speakers to and from the airport.
  Remind speakers to return their hotel room keys.
• Floater
  This position fills in when necessary during a specific scheduled shift. Tasks often include food crew, usher and Parkland table volunteer.
• Food Crew
  Coffee or Lunch
  Set up, help out, clean up after coffee in the morning and/or lunch on Saturday/Sunday.
• Parkland Table Volunteer
  Set up and tear down /sit at sales table for Parkland/ help with possible book signing/ handle sales of books, videos, tapes, memberships and session tickets. On Sat and Sun, duties also include processing remaining conference registrations and answering general questions about the conference and Parkland. Duties include receipting, cashing in and cashing out, and inventory. Ensure no one puts posters on walls in ETLC.
• Photography Volunteer
  Take pictures of keynote, plenary and workshop speakers and general response of conference attendees and volunteers. Process pictures, create photo album and identify speakers.
• Registration Volunteer
  Help set up registration table. Hand out conference packages and mark off attendees who have picked up packages. Make up packages for late attendees and record information.
• Set-up Volunteer
  Set up tables and signage etc. for conference and help put away and collect signage at the end of the event. Ensure no one puts posters on walls in ETLC.
• Ticket Sales
  Sell keynote speaker  and single session tickets during the event.

Volunteer application form

Fields marked with a * are required.

* Name

Contact Information

* Your email address

Your mailing address

* Your phone number(s)

Availability and diet

I am willing to work three shifts. Please waive my conference registration fees.

Please order me the weekend lunch plan. (Cost of $20 to be paid by Nov. 18 to the Parkland Institute.)

Please make my weekend lunch plan vegetarian.

Positions available

Please select your preferences for volunteer positions. Leave blank any task that you are willing and able to do, but have no preference for.

Pre-conference positions

Yes	No	Position		Yes	No	Position		Yes	No	Position
		Information table				Office Help				Postering

Positions during the conference

Yes	No	Position		Yes	No	Position		Yes	No	Position
		Audiovisual set-up				Blogger				Driver
		Food crew				Info and sales table				Photography
		Registration table				Security				Set up
		Ticket sales				Usher				Coordinator position

Other position: 

Availability

Preconference availability:

 daytime     weekend     evening   

Availability during the conference:

 Nov 18 (evening)
 Nov 19 (anytime), or specify time available: 
 Nov 20 (anytime), or specify time available: 

Training

 Monday, Nov 14 (6-7 PM)
 Wednesday, Nov 16 (1-2 PM)
 Unavailable for these sessions, I will contact you to set up a time.

About you

Please use the spaces below to tell us a little more about...

...you?

...what you are interested in doing this conference?

...your experience doing any of your 'first choice' positions?